Embedded Files
The GSRC Stewards Room contact will happen via Smartsheet forms, and there are two circumstances in which you might choose to make contact with them:
There was either no Race Control in my race, or my incident was not noted by RC and I wish to lodge a protest regarding said incident.
I received a penalty in race and I’d like to provide some more information and ask the stewards to review it once more.
In both of these cases, the step is the same. Use the GSRC Stewards Room Form to submit your information, and you will receive a reply back via email. Make sure you use your correct email address, as the system will use this to inform you of the result of your protest.
Evidence of your incident must be provided for stewards to be able to make judgements.
File Attachement Limit is 30MB and the following outlines what we will and will not accept:
A 45-60sec IR Replay File is the prefered form of evidence when submittting a Protest
If you are submitting an iRacing replay, you only need to submit one file not multiple as the replay will allow us to switch cameras.If an iRacing replay is submitted, it is essential you have at least 45-60sec worth of replay, that shows Lead up to Inc, Incident itself, how cars recover from inc.
Please keep all emotions out of the description as in most cases this will be seen by all the protesting parties. Stick to the facts.
Long winded descriptions are not required. We will review the incident and not any politics that surround the event.
Video Files (MP4s for example) are welcome as an alternative if you dont have a replay clip, How ever with the 30MB File Limit, clips will be significantly shorter, and multiple Clips with 1 camera angle per clip will be required. Angles Preferred include: Aerial, Chase, Onboard from each Driver, other angles only if they show something others dont. Clips must be sent at real time speed, no Slow Mo!
(It is because of these limitations that Replay Files are prefered, so please attempt to aquire Replay Clips as a priority, as Video Clips may be rejected as not enough evidence if stewards feel they do not show the complete story of incident)
Photos alone will not be considered sufficient evidence, only provide a photo when trying to point out a situation within incident, but Video evedence is also provided for stewards to make their own judgements.
Accusations of deliberate bad sportsmanship are referred directly to the committee for review
GSRC.inc Stewards are made up of a collection of GSRC Admin and Club Members who voulenteer their time to help out the Club.
we always welcome more Club Members to voulenteer and be part of the Stewards Process. if you would like more information, please email the club.
The Stewarding Process sees all availible Stewards asked to review any open incidents, and then leave comments on thier opionon of incident and recomended penalty options.
The GSRC Chief Steward will then (Generally over weekends)* also review the open incidents, and review all comments left by fellow stewards before making the final decision.
If a Reported Inc involves a driver that is a Team mate of a Steward, that steward way comment on inc, however there must also be coments from other non team affiliated stewards for Chief Steward to base their decision on.
If a Reported Inc involves a driver currently on the Stewarding team, they are not eligible to comment on that incidents dicision process.
If Chief Steward is involved in the Reported Inc, the decision will then be more on the regular Stewards to come to an agreement on what action should be taken.
These above actions are in place as to maintain fairness to all club members.
I’ve received an email telling me the Stewards have penalised me.
When the Stewards complete an investigation and list you as at fault, you will receive an automated email from the Club. You can review all the information in the easiest format (including any clips attached in the protest) by clicking on “View Request”.
You then also have the option to appeal the decision.
MAKE SURE if you choose to apeal you add your reasoning and any extra evidence if availible into the "Comments" Box BEFORE clicking “I wish to appeal”.
As once you click "I Wish to Appeal" that completes your Appeal process and sends us a Blank Appeal, which Stewards have no new info to go on to warrant an appeal.
Please note that all appeals should be sent back to the Club within 24 hrs of receiving the email to be considered, and must contain some further information and ideally further attached videos. (eg, “I don’t agree” is not sufficient).
FAQ
What if I have an incident during a race to protest?
You can raise it with Race Control if present, or submit a protest to Stewards Room.
What if I don’t agree with the outcome of this protest?
If the protest was handled by Race Control and you have further information, you can ask the Stewards to review.
If the Stewards make a finding you don’t agree with and you have further information, you can appeal via the form.
What if I don’t agree with the Stewards final decision?
The Stewards have ultimate authority regarding the final decision of any in race incident reported via the Stewards process.
If you believe that the correct process has not been followed you may email an official complaint to the GSRC Committee via admin@tgsrc.com.
What’s happening to the GSRC Stewards Room Facebook page?
It has been deactivated effective immediately. Please submit all enquiries via the new GSRC Stewards Room Form.
What else do I need to remember?
All communication relating to Race Control and Stewards Room is subject to the GSRC Race Rules and their expectations regarding zero tolerance for abuse. All communication must remain brief, factual and respectful. Failure to adhere to this will result in your protest or appeal being disregarded and may result in a ban as per the GSRC Race Rules.
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